Technology

6 Top Challenges that School ERP Software Can Help Resolve

School ERP Software

As a school owner or manager, you would know how difficult it can be to run a school. Besides, the traditional paper keeping system is outdated and can get highly tedious. 

We live in an era of technology, and we are fortunate enough that it has penetrated the education industry too.

Have you heard of school ERP software? 

A school ERP (Enterprise Resource Planning) system is designed to help schools, or any other educational institutes, streamline their day-to-day activities. It is a set of applications that automates the operational process and minimizes the risk related to human errors. 

Managing a school comes with its own set of challenges. It involves a great deal of tasks – from student registration to collecting fees, scheduling timetable, and much more. 

Besides, the leap to take things online has also given a sudden need for using school ERP software. 

Let’s look at some of the common school issues and how an ERP system can help solve them.

1. Online Registration and Admission

The system of manual student registration results in a tremendous amount of work. From coordinating with parents to maintaining a manual ledger, it can take up a lot of time and effort. 

Besides, parents postpone other important work and wait up hours in the queue for their turn. 

By implementing an ERP system, you can easily offer the option to register it online. It makes the entire process of registration, from entering contact information to making the payment, seamless. 

Even for the school management, they don’t have to worry about manually entering student information in their database. It automatically gets exported from the forms to the central database. 

2. Communication and Collaboration

To effectively run a school, you need a seamless flow of communication amongst different stakeholders, including teachers, staff, students, and parents. 

Most schools still follow the pattern of writing down complaints or announcing a holiday on the diary book maintained by each student. However, it happens that parents might forget to check the diary book. 

Many ERP solutions offer a dedicated student-teacher and teacher-parent portal, whereby participants can communicate with each other directly. In fact, teachers can notify parents about the upcoming tests or functions that their children have to participate in. 

They can use email, SMS, or chat on the application itself. All in all, it streamlines the process of communication, keeping everyone on the same page. 

3. Fee Management

Collecting fees is another tedious task. Teachers and other staff members have to keep a continuous track of which students still haven’t paid the fees. 

However, this issue can be easily solved by using school ERP software. 

The best school management software comes well-equipped with a fees management module that enables you to collect fees through an online process. Furthermore, it maintains a proper database of each and every transaction. 

You can set and send out automatic reminders when the due date is near. Such software easily integrates with your accounting software, making it easy to sync data and keep records of the funds. 

4. School Exam and Result Management

Gone are the days when teachers had to manually enter all the marks of their students in the report card. Besides, it was highly prone to errors too. 

However, now with the online examination system, the whole process of paper-based systems has been replaced with digital means. 

The system generates report cards in a single click in accordance with the board’s guidelines. One significant advantage is that even parents can view the report cards on their mobiles, reducing the need for unnecessary visits to the school premises. 

Moreover, in just a single click, a school can perform a detailed analysis of a student based on their past performances. This will help in devising a strategy to calculate students’ KPAs (Key Performance Areas). 

5. Staff and Payroll Management

Keeping paper records of every teacher and student information means having a storeroom full of files. It can consume a lot of time searching for a certain file. 

Having a school ERP system solves this issue by digitizing every ounce of information. It allows you to collect, store, and organize every data in a systematic manner. You can easily search for any information using certain keywords or filtering out names, titles, etc. 

The integrated payroll makes it easy to sync all the attendance data and calculate the payable salary amount for teachers and other staff members accurately.

If you configure the system, most systems automatically process the payments on the due date to the respective accounts. The admin responsible can easily access the system on-the-go and take necessary actions without any delay. 

6. Data Security

As a matter of fact, using the best ERP solution ensures a high-security level. You can restrict the access of confidential information based on individuals’ roles. You don’t have to worry about data falling into wrong hands. 

Moreover, it automatically backs up all your data. So in case, you accidentally delete a file or the system crashes without any warning, you can easily restore all your data. 

Wrap Up

School administration is the most integral part of a school. The best school management software will ensure data accuracy while increasing operational efficiency.   

Before you make the final choice, evaluate your school requirements first. Take different factors into consideration, such as pricing, features, and customer support. 

Having too many unnecessary modules in your ERP software will not only slow down your system but also cost you much higher. 

So choose wisely. 

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